Payroll outsourcing · South Africa

Payroll clarity.
Compliance covered.

Competitive outsourced payroll solutions for SMEs throughout South Africa—available for monthly, fortnightly and weekly payrolls, wherever your business is based.

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Two flexible payroll packages

Choose how much
you want us to manage.

Keep statutory submissions with your accountant or internal team, or place the complete recurring payroll and compliance cycle with Velder under one monthly fee.

Payroll Essentials

Accurate payroll processing while your business retains responsibility for SARS and Department of Employment and Labour submissions.

Employee masterfile maintenance and standard changes
Gross-to-net payroll including overtime, bonuses and commission
PAYE, UIF and SDL calculations
SARS-compliant electronic payslips
Payroll reports and summary for every agreed cycle
Leave, loans, advances and approved deductions
New employee and termination processing
One standard approval and review cycle per run

Employees	Monthly	Fortnightly	Weekly
1–5	R399	R649	R1,099
6–10	R625	R999	R1,799
11–20	R1,050	R1,749	R3,199
21–30	R1,499	R2,499	R4,599
31–50	R2,399	R3,999	R7,399
51–75	R3,499	R5,899	R10,899
76–100	R4,699	R7,799	R14,399

Best for

Businesses with an accountant, tax practitioner or administrator already managing statutory submissions and reconciliations.

Payroll Complete · Best value

Payroll Complete

A managed payroll and statutory compliance service that removes the recurring administration burden.

Everything in Payroll Essentials, plus

EMP201 preparation and SARS submission
Monthly UIF employer declarations where applicable
Bi-annual and annual EMP501 reconciliations
IRP5 / IT3(a) certificates
UI-19 and standard termination documents
Annual COIDA Return of Earnings for standard employers
Compliance calendar and proof-of-submission records
Reasonable current-period SARS and UIF queries

Employees	Monthly	Fortnightly	Weekly
1–5	R599	R849	R1,299
6–10	R949	R1,299	R2,099
11–20	R1,499	R2,199	R3,649
21–30	R2,149	R3,149	R5,249
31–50	R3,299	R4,899	R8,299
51–75	R4,799	R7,199	R12,199
76–100	R6,399	R9,499	R16,099

Recommended

For SMEs throughout South Africa: payroll, payslips and recurring statutory submissions managed under one monthly fee.

Flexible add-ons

Build the right payroll service.

Start with Payroll Essentials and add full or individual statutory services as required.

Once-off payroll onboarding

Standard masterfile take-on, opening salary and deduction setup, tax details, supplied leave balances and first-run verification.

1–10 employeesR350

11–25 employeesR650

26–50 employeesR1,250

51–100 employeesR2,000

Waived for a standard take-on with a 12-month agreement.

Full statutory compliance add-on

Add the complete recurring statutory service to Payroll Essentials.

1–5 employeesR250 / month

6–10 employeesR350 / month

11–20 employeesR500 / month

21–30 employeesR700 / month

31–50 employeesR1,000 / month

51–75 employeesR1,400 / month

76–100 employeesR1,800 / month

Individual statutory services

Support when you need it.

For recurring EMP201, UIF, EMP501, IRP5 and COIDA support, Payroll Complete offers simpler billing and a bundled compliance discount.

EMP201 preparation & SARS submissionFrom R250 / submission

UIF employer declaration submissionFrom R200 / submission

EMP501 mid-year reconciliation & submissionFrom R450

EMP501 annual reconciliation + IRP5/IT3(a)From R850

COIDA Return of Earnings – standard employerFrom R650

UI-19 termination declarationR150 / employee

EMP201 correction / re-submissionFrom R250 / period

EMP501 / IRP5 correctionFrom R500

Commercial terms

Clear scope. No payroll surprises.

How pricing works

All fees exclude VAT at the prevailing rate, currently 15%.
Monthly means 1 run; fortnightly normally 2; weekly averages 4.33 runs per month.
The employee band is the highest active count processed during the billing month.
Pricing includes the current payroll software cost of R25 per payslip, per run.
Client-caused re-runs after approval may incur an additional fee.

Separately quoted

Historical reconstruction, prior-period corrections and payroll clean-up.
Retrenchment, severance, complex back-pay and sector-specific calculations.
SARS disputes, audits, verifications and legacy EMP501/IRP5 corrections.
Employment Equity, skills reporting, HR disciplinary services and contracts.
Off-cycle runs: from R250 administration plus R25 per payslip, excl. VAT.

Client responsibilities

Supply complete, approved changes by the agreed cut-off date.
Review and approve reports before payslips or declarations are released.
Keep sufficient funds available for employees and statutory liabilities.
Notify us promptly of appointments, terminations, salary and benefit changes.
Third-party fees, penalties, interest and statutory amounts remain for the client’s account.

Terms and conditions apply. Final scope is confirmed in the signed engagement letter or service schedule. Tariffs are subject to annual review after the launch period.

Ready to outsource payroll?

Tell us your employee count
and payroll frequency.

We’ll confirm the best package and provide a written proposal for approval.

Request your proposal ↗